End of Hire

End of Hire Responsibilities

This page sets out the end-of-hire responsibilities for all users of Oaksey Village Hall to help ensure the hall remains welcoming and well maintained for everyone. It explains arrangements for access, closing the building, and the expectations for clearing up after your event. Please take time to read this guidance carefully, as hirers are responsible for their guests, contractors, and anyone attending the booking. Following these steps helps minimise disturbance to local residents and ensures the hall is left safe, secure, and ready for the next users. If you have any questions or need clarification, the booking secretary will be happy to help.

Opening and closing the village hall 

Arrangements for access to the hall will be made shortly before your hire – our bookings secretary will send an email before the event which will include details of access and payment.  Please ensure that any outside caterers, contractors and bar staff are aware of the hire period and that they will not be able to enter before or leave after the hire period without permission. 

Guests are expected to vacate the premises within fifteen minutes of the end of a licensed period. After midnight (unless the event is New Year’s Eve) only those helping to clear up the village hall should be on the premises.

Please ask your guests to leave quietly at the close of your event. Car doors banging and loud talk in the car park are a disturbance for local residents. 

Please leave the village hall clean and tidy. In particular we ask you to ensure table tops are wiped clean before being stacked on the stage. Please remove all rubbish and take it with you when you leave – the bins cannot cope with two weeks of hall hire. For any recycled waste, please take this with you as we only have two red bins for general waste. 

The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise the Village Hall shall be at liberty to make an additional charge which may be deducted from the deposit. 

The heating can be turned off using the main switches which are located on the individual radiators.

Please report any faults or damage to the booking secretary as soon as possible so that they can be rectified quickly. The management committee welcome comments or observations that you may have about your hire of the village hall.